Key Responsibilities / Accountabilities
PAYABLE RESPONSIBILITY:-
- Review of verification of invoices by team
- To ensure that there is a 3-way match in all invoices, and they are duly authorized
- Ensuring correct recording of expenses and purchases
- Weekly review of trial balance
- Ensuring correct input credit for indirect taxes is taken as per audit
- Reverse charge/service tax retention to be accounted along with relevant expenses.
- Ensuring correct deduction and recording of TDS as per audit
- Fortnightly ageing report duly generated and shared with all internal stakeholders.
- Recording of payment in cheques in-hand account
- Update payment report (i.e. payment details updated in creditors ageing report) regularly
- Update fund statement report regularly
- Quarterly Balance confirmation and reconciliation with vendors
- At the time of creditors ageing – generating list of advances and follow up regularly for settlement.
- Month end review of trial balance and updating of expense wise work papers.
- Keeping track of expenses and providing same for monthly MIS
- Ensuring provision entries for expenses are duly reversed
- Be willing and open to transfer across companies / locations as per work exigencies
- Be open to cross functional training/movement at all times
- To carry out any other duties and responsibilities as assigned
- Be fully conversant with our departmental / inter-departmental processes’ Quality checks, and Fire safety procedures
RECEIVABLE RESPONSIBILITY :-
- Up-to-date unit wise sales reconciliation sheets duly tying with monthly POS report
- Recording of daily sales received through credit card, online gateway, cash sales, vouchers- post-paid and prepaid
- Recording of commission and TDS on commission of Groupon, GIU and other online portal
- Reconciliation of payment collected on behalf of company by online portal eg., Groupon etc.
- POS interface with tally – automation initiative within 3 months
- Recording of correct taxes on sales
- Up-to-date unit wise sales reconciliation sheets duly tying with monthly POS report
- Recording of daily sales received through credit card, online gateway, cash sales, vouchers- post-paid and prepaid
- Recording of commission and TDS on commission of Groupon, GIU and other online portal
- Reconciliation of payment collected on behalf of company by online portal eg., Groupon etc.
- Classification of revenue and taxes with correct heads
- POS interface with tally – automation initiative within 3 months
- Recording of correct taxes on sales
- Weekly consolidated city ledger report
- All sales related commission expenses tying with respective sales channel
- Daily bank reconciliations generated by team and reviewed by Sr. Executive – AR. Weekly bank reconciliation reviewed by FC
- Ensuring cash pick up on daily basis by the CMS agency and the same amount of sales in cash to be deposited
- Monthly updated summary of credit notes receivable tied up with vendor agreements and debit notes raised and recorded.
- Setting up of cashiering function at new units
- Plutus or other software to be installed which enables CC swipe to directly reference the bills
- All cash pick up to be verified with cash revenue of previous day and compared with cash deposit on the subsequent day. Any short cash deposited to be escalated to AVP Finance and bank authorities on the same day of cash pick up/ deposit. Any such short recovery to be done immediately on its occurrence.
Skills:- TDS, Accounts payable, Accounts receivable, Taxation and Tally